Monitoring and Evaluation Specialist
Position Title: Monitoring and Evaluation Specialist
Position Status: Full-time, Salaried, Grant Employee
Reports To: FL Conference Disaster Response Coordinator
The Monitoring and Evaluation Specialist (M&E) is responsible for collecting all data and client stories to support grant proposals and reports, including analysis and evaluation of the information collected to monitor progress and ensure compliance with all grant requirements related to data collection, tracking and reporting.
Essential Job Requirements:
Essential Job Functions:
- An appreciation of the nature and mission of the Church is essential;
- Conduct business in a manner consistent with the mission, values and policies of the Florida Conference;
- Able to maintain ethical conduct in accordance with Conference policy;
- Successfully pass safety screening as evidenced by background checks, including driving record checks;
- Able to maintain high standards for protecting client information;
- Able to work calmly and effectively to resolve conflicts in sensitive situations;
- Able to work collaboratively with others;
- Excellent computer skills, able to utilize word processing, database, and spreadsheet software and demonstrate ability to learn new and/or customized software;
- Possess excellent communication skills: written, verbal and auditory;
- Be organized and prepared for reports, meetings, briefings, and conversations with staff and external partners;
- Able to work independently and without close supervision on assigned duties, and be willing to seek and accept supervision as needed;
- Unquestioned confidentiality with sensitive financial and personal information;
- Demonstrate helpful inter-personal skills, such as:
- genuine care and respect for individuals, families, and communities served;
- awareness of the impact of the disaster on the community, the family and the individual;
- effective listening and interviewing skills;
- cultural competence relative to the population served;
- ability to recognize and draw upon client strengths;
- sensitivity to the needs of individuals and families in crisis;
- ability to maintain appropriate service boundaries;
- self-awareness and
- Possess no outside business interest that may conflict with the client or the Florida Conference’s goals and objectives;
- Background in grant writing is helpful but not required.
- Active membership in a United Methodist Church is preferred but not required.
- Partner with the grants coordinator to evaluate the current data collection and tracking system and where appropriate, offer suggestions to enhance and streamline the process, ensuring compliance with all grant requirements as well as the financial policies, procedures and audit requirements of the Florida Conference.
- If all parties agree that changes are needed, work with appropriate staff to design and implement process improvements for data collection and tracking.
- Develop and implement a strategy for routine reporting of data for all recovery projects.
- Coordinate with the UMCOR (United Methodist Committee on Relief) Monitoring and Evaluation Specialist(s) to implement best practices related to UMCOR-specific reporting requirements.
- Partner with the grants coordinator and the recovery coordinator to create a strategy for evaluating over all progress, by aggregate and by project that includes baseline data collection, mid-project data collection and project closure data as well as data analysis and interpretation.
- Partner with appropriate recovery leadership to evaluate volunteer and donor satisfaction and if needed, identify strategies for improvement.
- Analyze and evaluate data to monitor the progress of the recovery projects related to the grants timeline and review this with the grants coordinator.
- When there are discrepancies, work with the grants coordinator to review these with the recovery coordinator so that corrective action can be taken in a timely fashion.
- Make a site visit to each region annually to maintain familiarity with the projects and assist in the ability to efficiently monitor and evaluate data collection processes and tracking at each site.
- Assist recovery leadership in improving communication and information sharing between field operations and staff headquartered in Lakeland as it relates to data collection and reporting.
- Make recommendations for training related to data collection, tracking and reporting when needed.
- Collaborate with the grants coordinator to meet data collection needs for all grant reports as well as providing data in support of grant proposals.
- Monitor the tracking and reporting processes to ensure timely and accurate reporting of data and alert the grants coordinator if there is a problem that may cause a delay.
- Provide statistics, client stories and other data as requested to the digital storyteller and marketing specialist as well as other recovery staff to assist in telling the story of recovery.
- Assist grants coordinator and other recovery staff, as needed, in preparing recovery reports.
- Manage administrative tasks and special projects, as needed, to support the recovery.
- Must have a valid Florida driver’s license and reliable vehicle to be able to drive long distances in all areas within the service area.
- Constant interaction with internal and external third parties for the purpose of collecting and distributing information.
- Adaptability to environmental factors, including noises, odors, variable climate, etc.
- Spends over 80% of time sitting; remainder of time includes walking, standing;
- Occasional lifting (5 - 10 lbs) and climbing stairs
- Must work cooperatively and collaboratively with colleagues, clients and other agencies involved in the recovery.
Contact: Marilynn Mollica