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Disaster Recovery Finance and Grants Coordinator

Disaster Recovery Finance and Grants Coordinator

Essential Job Functions

  • Work with the Florida Conference Controller to create a detailed grant tracking system that will ensure compliance with all grant requirements as well as the financial policies, procedures and audit requirements of the Florida Conference.
  • This role will oversee compliance of Federal grants, including all rules and regulations pertaining to purchasing, record-keeping and strict audit controls.
  • Oversight of all DR corporate accounts and monthly payoff of said accounts (primarily big box national hardware chains)
  • Management of all incoming invoices, donations, staff reimbursables and Visa expenses, coding each expense to its proper funding source, ensuring that all backup required for grants compliance is attached. Keeping detailed records of expenses within in-house tracking mechanisms and saving all files in an organized system.
  • Management of monthly reimbursable grants, which requires detailed tracking of all expenses, coding to proper funds and submission of full reimbursement packets to funders.
  • Coordination with M&E (Monitoring and Evaluation) Specialist on tracking and management of program goals and objectives. Incorporating findings into grant reports and future proposals.
  • Monthly management and tracking of all DR funding sources using Fund Reports, coordinating with Financial Services to ensure expense accuracy.
  • Grant prospecting for additional funding sources for DR (Disaster Recovery) Ministry.
  • Creating an organized grants calendar to track deadlines, LOI requirements, potential funder connections and outcome of RFP submission.
  • Write and submit RFPs to potential funders.
  • Complete grant reports in cooperation with the Conference Disaster Response Coordinator (CDRC). Ensure all reports are accurate and submitted on time.
  • Alert the CDRC when a report is due and if there will be issues in completing the report on time.
  • Produce regular reports to the CDRC about all grant expenditures and where we are in spending related to the grant cycle.
  • Develop an online tracking process that includes actual expenditures by client (including maintaining copies of receipts) and the value and/or cost of other services provided to the client.
  • Provide data analysis and interpretation of this information as needed (Example: average cost per client for repairs.) Note unusual expenses with a brief explanation.
  • Consult with recovery staff when needed to ensure compliance with grants regarding contractor estimates.
  • Design reports and spreadsheets as needed to support disaster recovery operations    

Essential Job Requirements

  • Must have exceptional organizational skills;
  • Must have a keen attention to detail;
  • Must possess strong time management skills;
  • Must have an appreciation for and the ability to meet deadlines;
  • An appreciation of the nature and mission of the Church is essential;
  • Safety screening as evidenced by a background check;
  • Able to maintain ethical conduct in accordance with organizational policy;
  • Conduct business in a manner consistent with the mission, values and policies of the organization;
  • Able to maintain high standards for protecting client information;
  • Able to work calmly and effectively to resolve conflicts in sensitive situations; able to work collaboratively with others;
  • Excellent computer skills, proficiency in Microsoft Suites, able to utilize word processing, database, and spreadsheet software and demonstrate ability to learn new and/or customized software;
  • Possess excellent communication skills: written, verbal and auditory;
  • Be organized and prepared for reports, meetings, briefings, and conversations with staff and external partners;
  • Able to work without close supervision on assigned duties, and be willing to seek and accept supervision as needed;
  • Unquestioned confidentiality with sensitive financial and personal information;
  • Possess no outside business interest that may conflict with the client or the organization’s goals and objectives;
  • Demonstrate helpful inter-personal skills, such as:
    • genuine care and respect for individuals, families, and communities served;
    • awareness of the impact of the disaster on the community, the family and the individual;
    • effective listening and interviewing skills;
    • cultural competence relative to the population served;
    • ability to recognize and draw upon client strengths;
    • sensitivity to the needs of individuals and families in crisis;
    • ability to maintain appropriate service boundaries; and
    • self-awareness
  • Active membership in a United Methodist Church is preferred but not required.
  • Background in grant writing is helpful but not required.
  • Minimum Associates Degree required; Bachelor's Degree preferred
  • Background in Accounting, Bookkeeping or Finance is preferred.
  • Experience and knowledge with Federal Grant Regulations and Compliance preferred but not required.
  • Project management experience is strongly preferred.

FLUMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Please submit your cover letter of interest with resume to 

Contact: Rania Wade

Location: FLUMC

Address: 450 Martin Luther King Jr. Ave. Lakeland FL 33815

Phone: 8636885563

Email: Click to email