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Disaster Recovery Administrative Assistant

Disaster Recovery Administrative Assistant

Position Status:        Onsite, Full-time, Hourly, Temporary Grant Funded Employee
 
Reports To:              Florida Conference Disaster Response Coordinator

Position Summary: Perform a variety of routine and complex administrative, technical, and professional tasks in support of the hurricane recovery efforts of the Florida Conference. This role is performed onsite at The Florida Conference office in Lakeland.   An administrative assistant must be professional, polite, and responsive.

Essential Job Requirements:

  • An appreciation of the nature and mission of the Church is essential
  • Conduct business in a manner consistent with the mission, values, and policies of the organization
  • Able to maintain ethical conduct in accordance with organizational policy
  • Able to work calmly and effectively to resolve conflicts in sensitive situations; able to work collaboratively with others
  • Able to prioritize tasks and meet deadlines as required
  • Excellent computer skills, able to utilize word processing, database, and spreadsheet software and demonstrate ability to learn new and/or customized software
  • Able to learn and maintain a financial accounting system with accurate and timely documentation
  • Possess excellent communication skills both written and verbal
  • Self-starter who takes initiative and is able to work without close supervision on assigned duties; willing to seek and accept supervision as needed
  • Unquestioned confidentiality with sensitive financial and personal information
  • Possess no outside business interest that may conflict with the client or the organization’s goals and objectives
  • Demonstrate helpful interpersonal skills, such as:
    • genuine care and respect for individuals, families, and communities served
    • awareness of the impact of the disaster on the community, the family, and the individual
    • effective listening and interviewing skills
    • cultural competence relative to the population served
    • ability to recognize and draw upon client strengths
    • sensitivity to the needs of individuals and families in crisis
    • ability to maintain appropriate service boundaries
    • self-awareness
  • An Associate Degree or minimum 2 years serving as an Administrative Assistant
  • Active membership in a United Methodist Church is preferred but not required. 
Essential Job Functions
  • Manage online files
  • Generate reports, spreadsheets, and presentations
  • Make travel arrangements and order supplies for staff
  • Data input as needed to maintain recovery databases, scheduling, internet research, google maps, etc.
  • Design and prepare communications to conference groups as needed, including the monthly newsletter
  • Support the communications team by updating the website and social media
  • Take photos and videos during trainings, meetings, and visits to the impacted communities
  • Manage online training registrations
  • Other duties as assigned 
Working Conditions:
  • Constant interaction with internal and external third parties for the purpose of collecting and distributing information
  • Adaptability to environmental factors, including noises, odors, variable climate, etc.
  • Spends over 80% of time sitting; remainder of time includes walking, standing
  • Occasional lifting (5 - 10 lbs.) and climbing stairs
Must work cooperatively and collaboratively with colleagues, clients and other agencies involved in the recovery

FLUMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Please submit your cover letter of interest with resume to employment@flumc.org 
 

Address: 450 Martin Luther King Jr. Ave. Lakeland FL 33815

Phone: 8636885563

Email: Click to email