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Part Time Office Administrator

Part Time Office Administrator

Beach United Methodist Church
Physical Address: 155 Bay Road, Fort Myers Beach, FL 33932
Mailing Address: P.O. Box 5090, Fort Myers Beach, FL 33932
Email: fmbumc@comcast.net
Phone: (239) 463-9656
 
Office Administrator Job Description
The Office Administrator is responsible for multiple activities that support the life of our church – including church administration, pastoral administrative support, and participation in church communications. This is a part-time position.
In addition to the responsibilities of the position, the Office Administrator helps create a welcoming environment for those visiting and reaching out to our church. The person in this position should be a Christian who feels “called to Christian service” and is dedicated to promoting the mission and goals of the church.
 
RESPONSIBILITIES INCLUDE:
I.       CHURCH ADMINISTRATION
  • Maintain the online church calendar and schedule of committee meetings – assign room usage to all groups using the Church facilities 
  • Provide administrative support to church leaders and committee heads where needed
  • Attend monthly ministry team meetings and record minutes
  • Help maintain Shepherd Staff membership database
  • Assist the pastor with any information required from the database and calendar for annual statistical reports, weekly reports, working in conjunction with the Treasurer and the Trustees.
  • Ensure the church office runs efficiently, responding to email requests, checking regular mail, ordering office supplies, scheduling maintenance for office equipment.
  • Work closely with and provide guidance to volunteers who periodically offer help with office tasks
II.     CHURCH COMMUNICATION
  • Produce the Tyde newsletter by gathering material from the pastor and other church leaders
  • Prepare other periodic correspondence and mailings as needed under the pastor’s direction
  • Provide multimedia support for the Sunday service worship team, helping to produce PowerPoint slides and projection materials
III.    ADMINISTRATIVE SUPPORT FOR THE PASTOR
  • Help the pastor identify congregational needs for pastoral care and nurturing, maintaining close contact with church leaders, and setting up counseling meetings and other appointments for the pastor
  • Meet with the pastor once a week for prayer and reflection, and to discuss priorities for the coming week related to pastoral care and church administration
  • Proof and edit as necessary the pastor’s written correspondence and communication to the congregation
PROFESSIONAL EXPECTATIONS AND QUALIFICATIONS
  • Possesses a positive attitude, a quick smile, and strong interpersonal skills
  • Has excellent writing and editing skills
  • Is a self-starter, good at multi-tasking and prioritizing projects
  • Collaborates well with others, but can also be effective working independently
  • Proficient in Microsoft Word – proficiency in other Office is a big plus.  Must be comfortable learning and/or using other applications such as Shepherd Staff Membership Database.
  • Confidentiality is key.
WORK HOURS AND PAID TIME OFF
  • 8-12 hours per week,
  • The Office Administrator is expected to be present in the office during office hours. 
  • Flex time can be applied – if the Office Administrator needs occasional personal time during regular work hours, or if the church needs the services of the Office Administrator outside of regular work hours (for example, to attend the monthly Ministry meeting one evening per month).
  • Paid Vacation time – 2 weeks per year.  After five years of employment, 3 weeks
  • Paid Sick/Personal time – up to 6 paid sick/personal days per year
  • Holidays – 8 paid holidays per year (New Year's, Memorial Day, 4th of July, Labor Day, Thanksgiving and Day After Thanksgiving, Christmas and choice of either President's Day or Indigenous People’s Day)
Additional Notations
  • The position is a growth opportunity that can be increased up to 20 hours a week
  • Job evaluation will be conducted annually and be completed by Pastor and SPR

Contact: Samantha A Aupperlee

Address: 453 WASHINGTON CT Fort Myers Beach 33931

Phone: 15618761432

Email: Click to email