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Executive Assistant to the Pastors

Executive Assistant to the Pastors

Mission: To make disciples of Jesus Christ for the transformation of the world.
Core Values: Big Hearted, Spirit Led, Christ Minded, Bound by Love
Position Overview:
The Executive Assistant to the Pastors performs routine clerical and administrative duties and helps to direct the day to day operations of the daytime and evening Receptionist/Administrative Assistant positions. He or she organizes files, prepares documents, schedules appointments, and supports the Co Senior-Pastors and other staff. Additionally, this is a self-motivated and highly capable position committed to confidentiality, integrity, and teamwork that is able to create, and train direct reports to create, a welcoming atmosphere of service to all while handling a variety of administrative responsibilities.
Essential Duties and Responsibilities:

  • Provide assistance and support to the Co-Senior Pastors as needed and requested
  • Manage projects as needed and requested by the Co-Senior Pastors
  • Process and monitor all email to the Co-Senior Pastors and handle as appropriate
  • Partner with the Co-Senior Pastors to manage professional calendars
  • Draft and coordinate pastoral correspondence
  • Support the coordination of weddings, funerals and other special services with the pastors’ and Director of Facilities
  • Coordinate the scheduling of baptismal appointments and baptisms with the Co-Senior Pastors and Director of Music and Worship Arts
  • Assist the Co-Senior Pastors with the lay leadership team roster and record changes on the FLUMC website
  • Coordinate pastoral visits and pastoral care as requested
  • Record the minutes of lead-staff and all-staff team meetings
  • Provide minor clerical support to the leaders of Church Council, Staff-Parish Relations Team, and Nominations and Leadership Development Team
  • Serve as a super-user in church management software, generating ad hoc database reports for the Co-Senior Pastors and supporting other staff as requested
  • Exhibit dedication and investment in the mission, vision and core values of Trinity United Methodist Church
  • Assist and perform other duties as assigned
Education, Experience, and Certification Requirements:
Required Qualifications
  • A heart for God and follower of Jesus Christ
  • Strong competencies in verbal and written communication, problem solving and decision making
  • Proficiency with Microsoft Office and able to learn and navigate additional software and databases
Preferred Qualifications
  • A current member of or willing to become a member of Trinity United Methodist Church                             
Spiritual Gifts (God-given gifts valuable in completing job duties):
  • Administration - organizing people and ministries efficiently
  • Encouragement - encouraging others to grow in their faith
  • Helping (serving) - provide aid and relief to meet practical needs
  • Hospitality - make others feel welcome and comfortable

Contact: Jennifer Thomas

Address: 4000 NW 53rd Ave Gainesville 32653

Phone: 352-416-3012