Church Business Administrator

2/6/2019

First Church Coral Springs is seeking a professional, team-oriented, leader to serve as the full-time Church Business Administrator.

Description of Position
The Business Administrator is a full-time member of the First Church office staff, reporting to the Senior Pastor.  The areas of responsibilities of the Business Administrator include…

  • Office Management
  • Financial Management
  • Facilities Management
  • Responsibility for the overall professional operations of the church
 
Primary responsibilities and duties include…
  • Support the pastors, staff, leaders and members of First Church in the fulfillment of our mission, vision, and priorities
  • Maintain highest professional standards in all areas of responsibility
  • Maintain high standards of organization, policy, and appropriate segregation of duties
  • Supervision of the Administrative Assistant, Director of Communications, Book Keeper, and custodial staff
  • Attend weekly Staff and monthly Trustees, Finance, and Church Council meetings as non-voting member
  • Office Management, including…
    • Day-to-day management of church operations
    • All government and denominational reporting
    • Maintain storage and backup of all data, records, and information
    • Conduct background checks for new staff, volunteers and drivers
    • Ordering of office materials and supplies
    • Monthly budget updates for staff and ministry leaders
    • Maintain church management software
    • Oversee the purchase, lease, maintenance of office equipment
    • Maintain calendar of church activities
    • Maintain personnel files for direct reports
  • Financial Management, including…
    • Track and report all financial contributions, including designated giving
    • Manage all church accounts and credit cards
    • Prepare annual budget, with input from staff and leadership
    • Serve as primary business contact with banks and other financial institutions
    • Monthly analysis and reconciliation of bank accounts
      • Reconcile balance sheet accounts monthly
      • Reconcile checking accounts monthly
      • Process any errors or returned checks
      • Review bank reconciliation, monthly, with Finance Chair/Committee
      • Perform and provide monthly Cash flow Analysis
      • Analyze and recommend options for investment of church finances
      • Process quarterly and year-end giving statements
    • Staff support for the Finance Committee by providing…
      • Monthly cash and operating budget reports
      • Reporting on issues in need of resolution, as well as possible options
      • Reporting on budget concerns
  • Facilities Management, including…
    • Maintain facility calendar
    • Coordinate with all groups utilizing church facilities
      • Schedule weddings and funerals, and schedule First Church personnel
    • Maintain fee schedule for facility use by outside groups
    • Oversee high standard of safety, cleanliness, and overall attractiveness of properties
    • Coordinate repairs, as needed
    • Negotiate contracts, in coordination with Trustees
    • Assign daily maintenance tasks to custodial staff
    • Staff support for the Trustees, by providing…
      • Current status of Trustees budget, including expenses and available resources
      • Assistance in obtaining bids and proposals for projects and repairs
      • Information regarding Property Insurance
      • On-site coordination of vendors, repairs, and capital projects, with Trustees
  • Other tasks and duties as assigned by the Senior Pastor
 
Applicants should...

Applicants should have...

  • A bachelors degree in Business, Management, or Accounting
  • Minimum 5-years of professional experience
  • Experience in a not-for-profit organization
  • Familiarity with the functioning of religious institutions
  • Openness to working in a church office
  • Proven ability to work in a team-based environment
  • Must be people-oriented, well-organized, committed to professionalism, detail-focused, and a strong leader
  • Must have proven managerial experience
  • Must be familiar with professional standards of money management
  • Must be willing to receive direction from supervisor, as well as Church leadership
  • Working knowledge of donor-management softwares, preferably ShelbyNext and ShelbyFinancial

Contact: Vance Rains

Address: 8650 W SAMPLE RD CORAL SPRINGS 33065-4431

Phone: 9547520333

Email: vance@welovefirst.church

Website: http://www.welovefirst.church



Contact Us

The Florida Conference of The United Methodist Church

450 Martin L King Jr Ave
Lakeland, FL 33815

(863) 688-5563 or toll free (800) 282-8011