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Affordable Care Act Notice Requirements

Under the Affordable Care Act (ACA), nearly all employers-including annual conferences, local churches, and general agencies (salary-paying units) are required to send a Marketplace Notice (a notice about the ACA exchanges or "Marketplaces") to all full-time and part-time employees.  This Notice must be sent whether or not the employer offers a health plan to any or all of its employees. Employers must comply with this Marketplace Notice requirement no later than October 1, 2013 and provided to every new hire thereafter.

To assist you in this process we have sample letters and notices as a guide to create your own required notifications for your employees.  After reviewing the samples, select the template form(s) from numbers 4 and 5 at the bottom of the page that applies to your church employees and complete them as provided in the samples. 

A.  Sample Notice and Letter for Full Time Clergy
a)    Sample letter for churches to use
B.  Sample Notice and Letter for FT and PT lay staff employees without church-sponsored health plans
b)   Sample letter for churches to use
C.  Sample Notice and Letter for Full Time lay staff employees with church-sponsored health plans
c)   Sample letter for churches to use
D.  Sample Notice and Letter for PT clergy and all lay staff employees without church-sponsored health plans
d)  Sample letter for churches to use

Our General Board of Pensions and Health Benefits has created a Marketplace Notice Toolkit to help annual conferences and local churches comply with this notice requirement.

Marketplace Notice Toolkit:
  1. Exchange Notice Summary
  2. Exchange Notice Helpful Hints
  3. Notification From Annual Conference to the Local Churches
  4. FLSA Form With Employer Offered Plan
  5. FLSA Form Without Employer Offered Plan