Administrative Assistant


Position Summary: Administrative Assistant will provide all levels of administrative support to the disaster response coordinator, the recovery coordinator and other recovery staff as needed.
Position Status:         Full-time, Salaried, Grant Employee (within commuting distance of the Lakeland area)
Essential Job Requirements

  • An appreciation of the nature and mission of the Church is essential;
  • completion of a disaster recovery case management specific curriculum;
  • safety screening as evidenced by a background check;
  • able to maintain ethical conduct in accordance with organizational policy;
  • conduct business in a manner consistent with the mission, values and policies of the organization;
  • able to work calmly and effectively to resolve conflicts in sensitive situations; able to work collaboratively with others;
  • excellent computer skills, able to utilize word processing, database, and spreadsheet software and demonstrate ability to learn new and/or customized software;
  • possess excellent communication skills both written and verbal;
  • able to work without close supervision on assigned duties, and be willing to seek and accept supervision as needed;
  • unquestioned confidentiality with sensitive financial and personal information;
  • possess no outside business interest that may conflict with the client or the  organization’s goals and objectives;
  • demonstrate helpful inter-personal skills, such as:
    • genuine care and respect for individuals, families, and communities served;
    • awareness of the impact of the disaster on the community, the family and the individual;
    • effective listening and interviewing skills;
    • cultural competence relative to the population served;
    • ability to recognize and draw upon client strengths;
    • sensitivity to the needs of individuals and families in crisis;
    • ability to maintain appropriate service boundaries; and
    • self-awareness
  • Active membership in a United Methodist Church is preferred but not required.
Essential Job Functions
  • General administrative responsibilities, including managing online files, correspondence, data input as needed to maintain recovery databases, scheduling, internet research, google maps, etc.
  • Provide HR support to regional recovery staff
  • Design reports and spreadsheets as needed to support recovery operations.
  • Design and prepare Constant Contact communications as needed.
  • Update web site as needed and manage online training registrations.
  • Other duties as assigned.
  • Active membership in a United Methodist Church is preferred but not required.
Working Conditions:
  • Constant interaction with internal and external third parties for the purpose of collecting and distributing information.
  • Adaptability to environmental factors, including noises, odors, variable climate, etc.
  • Spends over 80% of time sitting; remainder of time includes walking, standing;
  • Occasional lifting (5 - 10 lbs) and climbing stairs
  • Must work cooperatively and collaboratively with colleagues, clients and other agencies involved in the recovery.

When applying, please send your resume with a cover letter detailing the area in which you want to work, the role for which you’re applying, a brief summary of why you will be successful in this role and your minimum salary requirements.

Contact: Marilynn Mollica


Contact Us

The Florida Conference of The United Methodist Church

450 Martin L King Jr Ave
Lakeland, FL 33815

(863) 688-5563 or toll free (800) 282-8011