Calendar of Reports Due 2016

See below for local church reports deadlines. (All dates listed are deadlines, with the exception of two LIVE dates, as noted)

Click here to print.

January | February | March | April | May | June | July | August | September | October | November | December


*Recurring Monthly Reports

January 1 - Live today

Year-end local church statistics available online (Table 1, Table 2, Table 3) Complete online annually.  Must be completed by 5:00 pm Friday, January 29, 2016.  Click Here for instructions page.

January 12

2015 Apportionments. Friday, January 12, 2016 is the last day for receiving 2015 apportionments. This is not a postmark date, but the date by which monies must be received in the conference office or at the lockbox at Regions Bank to be included in 2015 receivables. Monies received after this date will be credited to 2016. Include a completed apportionment giving form with your payment. Always include your church’s GCFA number on all forms and checks. When paying in January, mark clearly if the payment is for 2015 or 2016 apportionments.  Click here to view your 2015 Connectional Giving Report.

Note: To be included in the Florida Annual Conference "Report of 100% Churches," 100% of 2015 apportionments must be received by January 12, 2016, and all outstanding Ministry Protection and Health and Benefits obligations must be received by December 31, 2015.

January 29

Year-end local church statistics (Table 1, Table 2, Table 3) close on January 29 at 5:00 pm. Complete online annually. This form will be available online via your church dashboard on the conference website beginning December 29, 2015.  Must be completed by January 29, 2016 at 5:00 p.m.  

January 31

Church and Pastor Profiles. These two forms should be reviewed and updated annually by all church SPR Committees and all clergy in the Florida Conference. Pastors having January/February consultations with their District Superintendent should ensure that their church and pastor profiles are completed one week prior to their scheduled consultation. All other clergy should review and update these forms annually during the time frame allowed, Dec. 1, 2015 to Jan. 31, 2016.

Though you may not anticipate a move, it is important that both the Pastor Profile and Church Profile be current and up to date at the appointment-making session of the Cabinet. The reports should be an honest reflection of the pastoral ministry and the profile of the church. 

Church Profile - should be reviewed and updated annually. 

All church SPR Committees must update online annually and may begin on December 1st. The Church Profile deadline requires it be completed online no later than one week prior to the pastor’s DS Consultation if they are having one. The final date to update the Church Profile is January 31, 2016. Click here for the Church and Pastor Profiles start page

Pastor Profile – should be reviewed and updated annually.
All pastors must update online annually and may begin on December 1, 2015. The Pastor Profile deadline requires it to be completed online no later than one week prior to the DS Consultation. The final date to update the Pastor Profile is January 31, 2016. Click here for the Church and Pastor Profiles start page

Pastor Preference for Appointment and Staff Parish Advisory Recommendation. 
Only Pastors and SPRCs making an advisory request to the Bishop and the Cabinet for a move in 2016 will complete the Preference for Appointment or SPRC Advisory Recommendation forms this year. If requesting a move, contact your District Superintendent to schedule a consultation appointment and to request the appropriate Advisory Recommendation form. (Please refer to a copy of the revised Cabinet Appointment Making Guidelines 2015 for more detailed information.)


*Recurring Monthly Reports

February 23

Workers Comp Audit should be completed online annually. Click here to link to the 2016 audit.  Report actual payroll for calendar year 2015.  Must be completed by Tuesday, February 23, 2016. 


*Recurring Monthly Reports

March 31  

Child/Youth Protection Policy adoption. Review & renew annually. Submit a signed copy of the Annual Review & Renewal Signature page of the Child/Youth Protection Policy to the district office by March 31. (Should the policy undergo major revisions, submit a complete copy to the district office).

March 31

Fiscal Responsibility and Management Policy. Financial Controls, Policies, and Procedures - Review & renew annually. Once in compliance, submit a signed copy of the one page Annual Review and Renewal Document to the District Office by March 31.  Click here for Fiscal Responsibility Information and Renewal Form.

March 31

Employee Conduct Policy Adoption. FL Conference Revised Local Church Policy last updated Fall 2012.  Review and renew annually.
Click here for ECP for clergy to complete. Submit the signed clergy copy to the District Office by March 31.
Click here for ECP for local church employees to complete. Copies of the local church employees forms should not be submitted to the District Office, but should be filed in their employee file at the local church.
Click here for Adoption Agreement - Adopt the revised ECP and submit a signed copy of the Adoption Agreement to the District Office by March 31.

March 31

Annual Report to the District Housing Committee / Parsonage Checklist. Review & renew annually. Submit a signed copy of the Annual Parsonage Review to the District Office by March 31.

March 31

Disaster Recovery Quick Resource Survey. Survey available via the Church Dashboard Login on the Conference website. (You will need your Church's user name and password to access Disaster Recovery Quick Resource Survey. Contact your District Office if you need assistance.)

March 31

Fund Balance Report for the Year End 2015. This report is located in your church dashboard. Click here to link to the church login page to access your report form.


*Recurring monthly reports


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*Recurring monthly reports

August 15-31

Annual Ministry Protection Property and Casualty Insurance Review (Annual Survey). Trustees to review insurance coverages and update online insurance database annually. Annual review period is August 15-31, 2016. This database is also available online year round to enable churches to update insurance data as changes occur. Click here to link to the Church Dashboard via the insurance database on the Ministry Protection website.   

The Annual Workers Compensation Payroll Audit. Finance/Treasurer to complete this annual payroll audit. Please be sure to project your payroll by category through the end of 2016 when completing this section. Click here in August to log into the brief Property & Casualty Survey and Workers' Compensation Audit. (Please note this audit is performed twice a year as part of Florida Legislature Statute 440.381.)

August 22 - Live today    

Annual Charge Conference Forms available online Monday, August 22. These forms are to be completed annually by each local church in accordance with the District Superintendent’s annual charge conference directions. Click here to link to the 2016 forms.


*Recurring monthly reports


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*Recurring monthly reports

November 30 

Local Church Leaders data entry (incoming local church lay officers contact information for the year 2017) should be updated online via your church dashboard within one (1) week of your Annual Charge/Church Conference in the fall. Current leaders and contact information can be accessed year round via the church login on the Florida Conference website, Updates and changes in local church officers should be reported on-line as they occur throughout the year. All 2017 leadership updates should be finalized by November 30, 2016.


*Recurring monthly reports

Clergy Assessments and Continuing Education have moved to May, 2017

Click here for more information.


 *Recurring Monthly Reports

Missional Vital Signs (e-mail sent to MVS Reporter on the 1st of each month requesting statistics from the previous month). MVS for the previous month should be submitted on-line by the 10th of the following month. For more information contact your District Office.

Download online Monthly Billing Reports from Florida Conference website:

  • Health Insurance and Pension Statements
  • Property Casualty and Workers Compensation Insurance Statements
  • Apportionment Statements

Updated 9/19/2016


Contact Us

The Florida Conference of The United Methodist Church

450 Martin Luther King, Jr. Avenue
Lakeland, FL 33815

(863) 688-5563 or toll free (800) 282-8011