February 2004 Dear Annual Conference Participant, The Florida Annual Conference of The United Methodist Church will convenebegin on Thursday, June 3rd in Daytona Beach, Florida on the campus of Bethune-Cookman College. The Center for Information Technology at Bethune-Cookman College will coordinate campus housing and campus meals this year. Important: The Center for Information Technology at
Bethune-Cookman College, coordinates only campus housing and campus meals
for individuals. Group meal plans are coordinated by
Sheandolen Dunn in the Episcopal
Office. You can also email your question(s) to
AC2004@flumc.org or call
1-800-282-8011. Registration for campus housing will be at Ja-Flo Davis Hall beginning at 2:00 p.m. on Wednesday, June 2nd. Dormitories will close at 3:00 p.m. on Sunday, June 6th. See enclosed campus map. The room fee will be $20.00 per person per night and $30.00 per couple per night. Please note that linens will be furnished, including towels, washcloths, pillows, sheets, blankets, and soap as well as daily maid service. This service is included in the lodging cost. There are a limited number of complimentary rooms reserved for retired pastors (of the Florida Conference) and probationary members being commissioned at the 2004 annual conference, who wish to stay on the campus of Bethune-Cookman College. Please mark the appropriate box on the reservation card if you are eligible for this benefit and wish to request it. Expenses for spouses are not covered by the annual conference budget and will be the responsibility of the retired pastor or new probationary member. The complimentary rooms will be available on a first-come, first-served basis. There will be no additional complimentary rooms available after the budgeted number of rooms is filled. If you find after making the reservation you are unable to attend, please call the college’s Center for Information Technology at (386) 481-2074 to cancel. If you do not cancel, the Florida Conference Office will be billed. Meal tickets are not complimentary and may be purchased if desired. Please note the "physical disability" section on your reservation form and describe any limiting conditions you may have. There are a very limited number of rooms available to accommodate physical disabilities, especially wheelchair accessibility. These rooms will be assigned on a first-come, first-served basis. It is important to know that there are stairs leading to most of the available rooms. Rooms in the other residence halls are double occupancy. If you do not list a roommate, one will be assigned to you. To request a specific roommate, both parties must indicate each other on the reservation form. Reservations for children are not possible. Residence halls are not equipped for their safety. The campus and all rooms are non-smoking areas. Pets are not permitted on campus. A meal ticket may be purchased for $55.00 per person for all meals served in the cafeteria. Payment must be returned with the enclosed reservation card. These cards are nontransferable, one meal per meal-period. Sorry, no exceptions. The Bethune-Cookman College cafeteria is located in the Charles C. Parlin Building. The first meal served will be dinner on Wednesday, June 2nd and the last meal served will be breakfast on Sunday, June 6th. Individual meals may also be purchased as served. A confirmation letter will be sent promptly to you upon receiving your reservation form and full payment. RESERVATION DEADLINE: March 15, 2004. Bethune-Cookman College is pleased to serve the Florida Annual Conference by coordinating and making these services available to you. If you have any questions, please call the college’s Center for Information Technology at (386) 481-2074. Sincerely, Center for Information Technology |
